The Payroll Specialist is responsible for processing multi-state payroll in compliance with company policy, GAAP and federal, state and local regulations. The Payroll Specialist proactively analyzes, audits, reconciles and resolves payroll processing and employee payroll issues to ensure timely and accurate payroll processing. This role has primary responsibility for the integrity of the data in the HRIS and works across the HR team to ensure accuracy is maintained.

* Process multi-state bi-weekly payroll by finalizing time and attendance records and handling the production and issuance of paychecks and direct deposits. Process exception items requiring special handling. Calculate wages and payments for bonuses, commissions, vacation payouts, terminations, severance and other special payroll requirements. Ensure calculations in automated system perform accurately in all standard and other situations. Understand and execute special instructions such as gross ups and payroll tax adjustments. Identify, resolve and report discrepancies as necessary.

* Research and respond to employee inquiries regarding earnings, deductions, calculations, withholdings, etc.

* Ensure updates of employee data within Ceva's IT tools. Maintain and monitor file transfers to associated systems for data integrity and timeliness of updates, and identify difficulties or inconsistencies of interfaces.

* Partner and provide support and maintenance of the HRIS to ensure data entry is of employee changes, including new hires, terminations, position and compensation changes, etc is taking place accurately and timely. Troubleshoot system issues, escalating as necessary.

* Administer the benefits side of the HRIS; review and approve employee benefits enrollments throughout the year, including qualifying life events. Update employee records in any relevant third-party carrier systems.

* Ensure accurate benefits deductions and payroll-related changes due to leaves of absence.

* Verify and submit 401k and HSA funding files.

* Assist with required reports, audits and filings for payroll and benefits.

* Support year-end and quarterly payroll audits. Respond to auditing and regulatory authorities as needed.

* Helps with routine and ad-hoc reporting needs.

* Contribute to payroll and benefits projects and other duties as necessary.

• Shape solutions out of complexity - Work to evolve immediate environment
• Client focus - Make sure needs and requests are treated equally and in a positive way
• Collaborate with empathy - Fully takes part in the working group to share information, listens to others and have a clear idea of the decisions taken
• Engage and develop - Open to share knowledge and to receive feedback from others
• Drive ambition and accountability - Ensure accuracy of work through the use of KPI's and a responsible commitment
• Influence others - Show structure and confidence while speaking

* Detail oriented

* Strong analytical and troubleshooting skills

* Highly organized with the ability to manage multiple priorities and meet deadlines

* Strong working knowledge of payroll, garnishments and tax withholding and reporting concepts and related compliance

* Familiarity with FLSA, DOL and other related regulatory entities and ability to understand and apply laws regarding payroll/benefits and administration

* Ability to maintain a high degree of confidentiality at all times

* Financial Acumen

Education - Bachelor's Degree in Business, Accounting or other relevant field preferred, or equivalent work experience.

Work Experience - 1+ years processing a multi-state payroll. Must have intermediate knowledge of payroll regulations and payroll taxes. Must have some experience maintaining records within an HRIS/payroll system. Some knowledge of employee benefits programs is strongly preferred. Intermediate MS Excel skills required. Experience with Ceridian Dayforce a plus.

While performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle, feel and manipulate keys on a keyboard. Often, the employee will be required to stand and walk to different areas of the site. This job will require close vision to be able to see a monitor.

Normal office setting. Hybrid remote work option available after initial training period.

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This job description is intended to convey information essential to understanding the scope of the job and general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, duties and responsibilities or working conditions associated with the job. This job description is not an employment contract. Ceva reserves the right to modify job duties and/or job descriptions at any time to meet the needs of the business.

*VEVRAA Federal Contractor

**Ceva is an equal opportunity employer and all qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, genetic information, actual or perceived sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law. Ceva encourages men and women, members of all racial and ethnic groups, individuals with disabilities and veterans to apply.

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