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Requisition ID: 184311
Company:Heartland Coca-Cola Bottling Company, LLC
Heartland Coca-Cola Bottling Company, LLC ("Heartland Coca-Cola") produces, sells, and distributes the highest quality and best tasting Coca-Cola beverages across Kansas, Missouri, and Illinois. Our success is rooted in the guiding principles of putting PEOPLE first, serving our local COMMUNITY, and providing great brands to our CUSTOMERS and consumers. We work and win together as a team by promoting a culture that values how our people think, feel, and act.
The Executive Administrative Assistant plays a vital role in supporting the leadership team and performs key administrative tasks within the organization. With responsibilities shared between department leaders, the ability to maintain schedules and closely guard confidential information is essential in this position.
- Manages multiple calendars, including arranging and coordinating meetings, and logistics. Assist in the development and preparation of agendas and presentations. Manages onsite audiovisual system and conference room schedule.
- Coordinates travel itineraries and related arrangements including hotel, car rental, flights, etc. Processes and manages travel and expense reporting to ensure its accuracy and timeliness.
- Processes invoices, verifies validity, codes, and submits for approval and payment.
- Manages incoming and outgoing communications. Updates and maintains event communication lists. Drafts letters and emails, composes routine correspondence, and maintains department files.
- Assists in the coordination of employee engagement occasions, volunteer events, and large company meetings. May provide vendor coordination, catering arrangements, and on-site setup and support.
- Continually works to identify more efficient work techniques and suggests changes that can improve processes and procedures.
- Handles numerous other duties as assigned.
- High School Diploma or GED required. Bachelor's degree preferred.
- Minimum five years of previous experience focused on providing administrative support to senior level management. Travel coordination experience required.
- High level of confidentiality necessary with ability to work under minimal supervision.
- Exceptional customer interaction, conflict resolution, and attention to detail required.
- Strong communication including verbal and written skills. Effective builds relationships at all organizational levels and ability to present ideas at leadership level.
- Efficient with Microsoft Word, Excel, PowerPoint, Teams, and Outlook. Ability to learn new applications.
At Heartland Coca-Cola Bottling Company, LLC ("Heartland Coca-Cola"), we offer a competitive benefits package to our full-time employees including medical, dental, vision, pharmacy, 401(k), and vacation.
We require all applicants to undergo a background verification process prior to employment. This process will also include a drug screen, a review of Motor Vehicle Records for those who drive for the company as part of their job, and a fit for duty testing as required for some positions. Employment with Heartland Coca-Cola is contingent on the satisfactory completion of its background verification process.
Heartland Coca-Cola is an Equal Opportunity Employer (EOE), and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, and any other class protected by law.
Heartland Coca-Cola Bottling Company is an Equal Opportunity Employer (EOE)